Data Protection law will change on 25 May 2018
The General Data Protection Regulations come into effect in the UK from 25 May 2018, replacing the Data Protection Act 1998. This Privacy Notice sets out most of your rights under the new laws. As the Regulations come into effect and the Information Commissioners Office (ICO) update their rules and best practice, we will continually update this Notice.
Who we are – LANE END YOUTH & COMMUNITY CENTRE
The Community Centre is located in the heart of a large housing estate, which is where a majority of our users live. Since 2010 the Centre has provided a wide variety of activities, which have mainly been for the benefit of local families and the elderly, these activities have proven to be a success. LEYCC strives to engage the whole community of all ages and abilities. Our ultimate aim would be whole community cohesion, bringing families together no matter where they live.
Collection of your Personal Information
LEYCC may collect and use the following kinds of personal information through email/website/registration forms
*Information that you provide during the use of our services/registration process/joining of our mailing lists, including your name, email address, telephone number, and health information for the purpose of making electronic bookings for services
*Information that you provide by joining our playscheme, including your name, address, email address, telephone number, medical issues, other responsible adult details.
We are collecting data for the following reasons:-
*We have your consent
*Processing is necessary for the performance of a contract or to take steps to enter into a contract (Hire Agreement form for private hire)
*Processing is necessary for compliance with a legal obligation (Hire Agreement form for private hire)
If you have any questions about the collection and storage of your Personal Information please contact us at LEYCC, Edmonds Rd, Lane End, Bucks, HP14 3EJ, 01494 883878.
Using Personal Information
LEYCC may use your personal information to:
*publish your feedback on the website in a way that ensures your full name and personal data are not disclosed
*send you marketing communications including but not limited to community updates/events, newsletters, offers and promotions
* contact you for the purpose of discussing a booking/enquiry, that you have previously made.
LEYCC may disclose your personal information to the extent that it is required to do so by law, in connection with any legal proceedings or prospective legal proceedings, national security and in order to establish, exercise or defend its legal rights.
Securing Your Data
LEYCC will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. We will take reasonable technical and organisational precautions to store, process and transport all personal information you provide in a secure manner.
How long do we keep your personal data?
We will endeavour to keep data only for as long as we need it. This means that we will delete it when it is no longer needed. We will keep some records permanently if we are legally required to do so and may keep some other records for an extended period of time to follow best practice. For example, it is currently best practice to keep employment records for 5 years and financial records for a minimum of 3 years, to support HMRC audits.
Updating This Statement
Your rights and your personal data
You have the right to access, correct, have erased, and object to processing your personal data. You can make any changes easily by telephone, email, or by post (see Contact Details on the letterhead).
When exercising any of the rights, we may need to verify your identity for your security. Once we have received your request we will respond within one month. For the right to access there are no fees or charges for the first request but additional requests for the same data may be subject to an administrative fee. We will confirm whether the data has been deleted or processing has stopped or the reason why this cannot be done (for example because we need it for our legitimate interests or regulatory purpose(s)).
You have the right to lodge a complaint with the Information Commissioner’s Office.
If you have any questions about this Privacy Notice or your personal information, please contact us:
- • by email to: [email protected]